ADMINISTRATIVE CUM PROCUREMENT ASSISTANT – Priyanka Middle East
ADMINISTRATIVE CUM PROCUREMENT ASSISTANT Responsibilities: Provide administrative support to ensure day to day operations are maintained in an effective, up to date and accurate manner Main Activities: -Set up, develop, implement and maintain paper and electronic filing systems for records, correspondence and other material for all business records. -Maintain records of vendors. -Create database for vendors knowledge of tendering, biding and closing so forth is a must. -Should be experienced in sourcing, packaging and logistics work. -Maintain office equipment; coordinate repairs of office equipment. -Maintain communication and coordination with International Humanitarian City (IHC) and manage activities as required by IHC. -Serve as a primary liaison to the various operational functions such as IHC, Bank, CA’s office, JAFZA and other government and non-government organizations as required. -Coordinate work flow. -Attending and managing emails and telephone calls, managing the calendar, travel arrangements, hotel bookings. -Compose routine correspondence and deal with internal and external clients Booking meeting /conferences. -Arranging events and seminars for company events and conferences. -Coordination for all kind of bank work, maintain petty cash, coordination with accounts department for bill payments etc. -Handling the renewal of licences, insurance etc as required. -Acting as the point of contact for the team. -Execute other duties as required. -Carrying out general secretarial and administrative duties such as filing, faxing and photocopying as and when required. -Provide support and ensure the effective day to day management coordination between different offices. -Sourcing for items from market, coordination with suppliers. -Reporting office activities daily to MD. -General office administration and coordination of work when required.Apply for this job.