Document Controller – KAD Construction LLC in Dubai
• To receive and dispatch all incoming and outgoing document and to file them as a soft and hard copies. • To forward all the documents to the concerned people and get their acknowledgement. • To keep the record of every incoming and outgoing document and able to produce to the Manager whenever he asks for it. • To control and manage to circulate the documents and drawings to the Project Manager and to the concerned person and arrange the document properly so that I can produce them whenever it is required. • To arrange meetings for the Contract and Project Manager. • To prepare letters / Notice of Intents (self correspondence ability) and arrange to send them to concerned parties. • To prepare credit application forms and Local Purchase Order for various suppliers. • To prepare Work Order / RequestU for Inspection. • To prepare and update Organization Chart. • To update database of Company’s key personnel, suppliers, subcontractors, Client, Consultant, PGD / Municipality. • To keep the records of all manpower and equipment. • To keep the records of stationeries and prepare the requisition. • To keep the records of various companies’ documents such as Trade License, Chamber of commerce, Technical Specifications, Company’s profile etc. • To keep all forms such as Passport Withdrawal Form, Labour Transfer Form, Plant / Equipment Transfer Form, Requisition Form, Leave Application Form, Material issue form, Incident / Accident Report Form etc. • To prepare log book of office employees with their signature for arrival and departure time. • To prepare the day book and secure signatures of the key personnel so that they will be aware with the daily activities in the office. • To keep track of acknowledgement of all the outgoing letters / correspondence from the concerned parties / employees so that no one can deny that he has not received the letter. • To issue Internal Memos as per the instructions of General Manager / Contract Manager. • To attend office meetings and keep a record of the minutes of those meetings. • To keep records of the minutes of meeting with Clients / Consultant and remind to the Managers about the forthcoming meetings. • To prepare of Roster for the Manpower Distribution and keep checking through their Foreman whether the Site Staff is working fully present or not.
? Implement established Document control Procedures for Project. ? Experience in Electronic Document Management System (EDMS) ? To manage a team by delivering high quality of work. ? Disciplined and Punctual of Finishing the Assigned Jobs at time. ? Issue of Engineering/Construction Documents and Drawings. ? Proper Controlling of Incoming and Outgoing Documents. ? Set-up files for Engineering Data as per Project Requirements. ? Co-ordinate and Manage the Document Control System. ? Quality Check Documents in Accordance with Project & Client Requirements. ? Familiar with Codes and Standards. ? Supplier/Subcontractor’s Data Handling and Follow-up. ? Familiarity with Document Management Techniques including Numbering, Search, Revision etc – Source from NaurikiGulf UAEApply for this job.