Executive Assistant (2 months role)

Job Listing No: 9740000

Executive Assistant (2 months role)

We are currently recruiting for an Executive Assistant (2 months role)

(Candidates ON DEPENDENT VISA will be preferred)

ADMINSTRATION:
1. Finance
a. Manage all company’s financial administration in accordance with guidelines from the company Europe, including:
i. Petty Cash, ensuring reconciliation with TB monthly
ii. Prepare and submit Invoice Payments to accounts department Brussels
iii. Prepare and submit Expense Reports TB
iv. Ensure timely payment of all office, communication and utility related bills
2. Travel
a. Co-ordinate all air travel (accurate and cost-effective), visa applications and hotel bookings
b. Prepare clear meeting schedules
c. Proactively monitor and facilitate passport and visa arrangements
d. Arrange on ground transport as appropriate
3. Monitor and renew all licences, agreements etc
a. DMCC Trade License (annually in November), Visa arrangements, audit reports, Lease Agreement (annually in July), PO Box (annually in January), Labour cards (as required, with residence visa renewal), Annual subscriptions and memberships (GPCA, CBC, various magazines and on-line news sources, etc)
4. General
a. All of the DBD’s personal administration related to licenses, insurance, bill payments as appropriate
b. Book restaurants /venues/drivers as and when required
c. Manage office related issues, including IT, maintenance, cleaning, etc
d. Keep abreast of all relevant local guidelines to be compliant in every respect
e. Answer and screen all incoming phone calls
f. Receive and direct visitors and clients
g. Handle requests for information and data
h. Troubleshoot IT and systems problems
i. Maintain kitchen supplies and stock
j. Maintain stationery supplies and inventory

Job Details

Date Posted:2017-02-09
Job Location:Dubai, United Arab Emirates
Job Role:Secretarial
Company Industry:Employment Placement Agencies/Recruiting

Preferred Candidate

Career Level:Mid Career

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