Executive Assistant to the Managing Director – Company Confidential

Job Listing No: 9741530

Executive Assistant to the Managing Director – Company Confidential

Job Responsibilities You will work proactively to provide a high standard of effective secretarial support to ensure efficient completion of all duties, including but not limited to: dealing with correspondence; drafting replies; preparing mailings; updating the contacts database; collating information and assisting with production of presentations and reports; minute taking; keeping up to date lists of action points from meetings; action point chasing; organizing meetings, travel booking & processing expenses. Screen incoming post, email and telephone calls, determining their priority and using initiative to either deal with the enquiry or redirect if necessary. Greet visitors/clients and handle any needs or general enquiries that they may have to ensure they are made to feel comfortable and welcome. A key part of the role will be helping to manage MD’s diary and ensuring that routine letters and enquiries to them are responded to in an appropriate and timely manner. Maintain and develop both the physical and electronic filing systems to ensure accurate and speedy retrieval of required documentation and reports.Performs all duties at a confidential level. Liaising with other staff members to co-ordinate meetings/agendas/room bookings, arranging conference calls etc…Develops new or revised procedures or recommend improvements. Independently prepares reports, presentations and correspondence of a non-standard nature; co-ordinates production; schedule graphics, editing and reproduction Routinely solves problems and questions that normally arise in the course of the job. Develop and maintain excellent working relationships with senior management, colleagues and other company and external work contacts. – Source from Dubai Jobs

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