Executive Secretary – Executive Solutions

Job Listing No: 9740000

Executive Secretary – Executive Solutions

Job Purpose:

The Executive Secretary is responsible for providing secretarial, clerical and administrative

support in order to ensure that services are provided in an effective and efficient manner.

Primary Responsibilities:

Executive Management Office.

Provide all the personal assistance to CEO.

Maintain the CEO’s official / personal calendar efficiently by managing an ever changing and complex schedules to ensure effective time management.

Proactively create and maintain effective work flow and communications to accomplish the work.

Receive, direct and relay telephone messages and fax messages without any delay.

Maintain and Organize the General Official and Confidential documents.

Keep and maintain an accurate record of papers and electronic correspondence on behalf of the managerial or directorial staff.

Assist in the preparation of meetings, conferences and conference telephone calls.

Plan and arrange Management Committee Meetings.

Maintain and Manage Office Inventory.

Responsible for Office Announcements.

Provides transcription and dictation of Management Meetings.

Type Confidential Documents as instructed by the Management.

Arrange the business and personal travel arrangements of CEO.

Schedules and Coordinates the overseas meetings and events.

Diplomatically handle any conflicts and suggest effective solutions.

Promote successful inter-departmental relationships.

Willing to help subordinates in completing the tasks.

Additional Accountabilities

Performs other related duties as assigned or requested.

Resolves problems encountered during daily operations and determine appropriate solutions.

Contributes to the development of the performance enhancement plan, documents performance, provides performance feedback and furnishes information for the formal performance evaluation.

Understanding the implications of health and safety regulations.

Job Details

Date Posted:2016-01-19
Job Location:Dubai, United Arab Emirates
Job Role:Secretarial
Company Industry:Engineering

Preferred Candidate

Career Level:Mid Career
Gender:Female
Nationality:United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen

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