Facilities Services Supervisor (URGENT) – Client of Five Continents in Abu Dhabi
Required Skills –> Basic Function and Scope: –> Scope of Duties: Â· Supervises activities related to facilities management, building services and systems, office maintenance services, asset management and bar-coding system, remote site surveillance system, etc. in the Headquarters Building and other sites in Abu Dhabi. Â· Coordinates office building related and civil maintenance services at all office sites with property manager, contractors and consultants. Â· Supervises the implementation of Near-Miss Incident and HSE suggestion action items, conducts office site visits as part of regular up-keep of properties, and ensures timely and efficient completion of the office maintenance related actions. Duties Performed: a) Supervises the office facilities, building services and systems, access control system, closed circuit television, building system fault reporting services, etc. in the Headquarters Building, other office sites and Stores premises. Review access control reports and report any anomalies. b) Coordinates activities relating to Hardcat Office Asset Management, Tracking and Bar-coding facility in Head Office, other office sites, Club premises and Mina Stores. Includes data capture at source, bar-coding of assets and locations, upload captured data from terminal to Hardcat System database, generate asset management reports and inventory control of office furniture and equipment. c) Supervises activities relating to Remote Site Monitoring facility between Head Office Control Room and Stores premises, Club premises and other office sites. Ensures live surveillance and monitoring of the Companyâ€™s remote storage sites in Abu Dhabi on a 24-hour basis and ensure proper functioning of video and data transmission and reception systems through prompt vendor support. d) Supervises preventive maintenance work programs, on-call/ break-down maintenance service and shutdown maintenance of building services and facilities and coordinate the services with the respective Contractors and Users. e) Supervises interior office modifications, civil maintenance and building related services, fit-out and furnishing works, ensures Contractorâ€™s compliance with agreed specifications and scope of works, coordinates site works with Contractorâ€™s personnel in accordance with approved permit to work. f) Ensures prompt third party technical support services are available to facilitate smooth and disruption-free functioning of various facilities such as audio-visual presentation systems, building control systems, etc. in Head Office and other office sites. g) Prepares scope of works, specifications and bill of quantities for small works, and fit-out requirements. Prepares technical bid evaluation report based on approved evaluation criteria and compliance with technical specifications. h) Verifies /reviews Contractorâ€™s invoices for services; ensures invoices are in accordance with the terms and for completed works. Verifies and endorses work completion certificates and delivery notes submitted by Contractors/ Vendors. i) Supervises environmental protection activities, including office waste management procedures, and ensure environmental work programmes are implemented according to established guidelines and HSE policies. j) Undertakes site visits to inspect action items arising from HSE suggestions and Near-Miss Incident Reports, initiates rectification work as required to achieve building standards in the Head Office and other office sites, follow-ups on outstanding maintenance related actions. Prepares completion status reports. k) Conducts regular site tours of office premises, Stores and other office sites in Abu Dhabi, prepares inspection reports and coordinates actions in consultation with the User Divisions and respective Contractors. l) Performs other related or similar duties as assigned. Job Description –> Share
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