Female Bilingual Legal Secretary, AED 18-22,000 per month, Dubai – Sapphire Recruitment Consultants

Job Listing No: 9740000

Female Bilingual Legal Secretary, AED 18-22,000 per month, Dubai – Sapphire Recruitment Consultants

Our client is a Dubai based law firm who are seeking a female mid-level Bilingual Legal Secretary who will report to the Partner and Fee Earners within the department.

Description:

PA Duties
• Accurate, efficient diary management. Co-ordination/planning of appointments
• Ensuring the Partner and Fee Earners are fully briefed on or prepared for any engagements prior to attending the appointment
• Filter emails, highlight urgent correspondence and print attachments
• Organization of internal and external meetings, including booking conference rooms, lunches and refreshments
• Arranging extensive travel and accommodation requirements for Partner and fee earners
• Filtering general information, queries and phone calls to the team by redirecting or taking accurate messages
• Handling telephone enquiries in a professional and polite manner
• Dealing with incoming/outgoing email and post quickly and efficiently and drafting emails for Partner

Legal Secretarial Duties
• Audio and/or copy typing of legal documents to a high standard of accuracy both in English and Arabic
• Undertaking comparison of documents using document production system such as DocXTools, Workshare within deadlines
• Opening and closing files in accordance with standard office procedures manually as well as on the firm’s systems
• Ensuring all filing is accurate and kept up-to-date on a daily basis
• Preparing litigation bundles
• Management of translations of Arabic and English documents by liaising with external translators
• Speaking to Government entities whenever requested
• Ensuring the timely (and where appropriate “confidential”) distribution of incoming and internal messages and memorandum/material
• Provision of WIP figures to Partners from the Elite system
• Preparation of client invoices as part of monthly billing exercise including checking rates and estimates for the Partners sign off using Elite system. Dispatching the invoices to clients on behalf of the Partners
• Follow compliance procedures, ensure Case Management file is kept updated including preparation of client care letters
• Maintain client contact details for accuracy and ease of use on Interaction system
• Dealing with internal and external clients with professionalism and consideration
• Undertaking daily administrative duties, such as photocopying, scanning of documents and making hardcopy files
• Working as part of a team and assisting with secretarial cover for other departments and reception cover as and when required

Job Details

Posted Date:2018-04-15
Job Location:Dubai, United Arab Emirates
Job Role:Secretarial
Company Industry:Legal

Preferred Candidate

Career Level:Mid Career

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