Carries out reception duties at assigned office. Includes receiving people coming
into the office of assigned Division Manager, answering queries and scheduling
appointments. Answers and makes telephone calls. Takes down and passes
messages as directed
Takes dictation and transcribes material from shorthand.
Types, proof-reads and distributes a variety of material such as letters, cables,
reports and tabulations. Includes entering, amending and retrieving information, and
performing security copying and archiving of documents.
Handles petty cash if required and ensures accountability and optimum level of cash
Receives, sorts and distributes all incoming mail. Makes copies as needed and
presents to supervisor. Prepares outgoing mail for despatch. Maintains a proper
register for incoming/outgoing mail. Ensures direct delivery of confidential
Files correspondence and other records related to the activities of the Division.
Maintains and updates files. Establishes and improves own filing system.
Requisitions, maintains and distributes office stationery and supplies.
Compiles or coordinates the compilation of data, and prepares in the form of
reports, analysis, tabulations, etc. Distributes data as instructed. Drafts
letters/memos and routine correspondence for supervisor’s signature. Screens
outgoing correspondence before approval.
Arranges for meetings as instructed. Includes arranging conferences, visual aids
and refreshments. May attend meetings to take minutes.
Performs other similar or related duties as assigned, such as liaising with concerned
personnel on all visa, travel and accommodation matters involving Divisional
employees; circulating correspondence and periodicals as instructed; etc.
|Job Location:||Abu Dhabi, United Arab Emirates|
|Monthly Salary:||US $2,000|
|Career Level:||Mid Career|