Office Manager – Real Estate – I-Talent

Job Listing No: 9740000

Office Manager – Real Estate – I-Talent

OFFICE MANAGER – REAL ESTATE

Dubai

GeneralDuties

1. Answer telephones and take messages

2. Welcome guests and offer drinks to office visitors

3. Operate scanners and photocopiers

4.Create documents,spreadsheets of lead allocations and listing allocations

5.Answer routine inquiries from clients,agents and brokers

6. Provide clerical support to agents and brokers during the sales process. This involves photocopying sales documents, populating forms and creating receipts and revising contracts

7. Populate the CRM system with new listings and updates to property listings – ensure no duplications and manage the publication of property adverts

8. Create an alarm in CRM to pop up 14 weeks before the renewal of each rental contract to remind the agent to tell the tenant to renew or give notice tothe landlord

9. Update the database daily with new listings,price change set according to directions from the agents – if an agent lists a property and details are missing, the Admin Assistant must chase the agent until populated

Marketing

1. Real estate administrative assistants perform marketing tasks to help sell homes and fill vacant rental properties. These tasks include:

2. Creating advertisements on Property Finder,Bayut and Dubizzle

3. Posting photos and videos of available properties on socialmedia and the website when requested

4. Producing brochures and flyers to introduce new agents, for hot properties,open houses,new project launches and relocation agents

5. Planning open house events,including:

6. Sunday: clean open house boards and replace12-4pm paper stickers

7. Tuesday: create flyer to post on sm and website

8. Thursday: change all adverts online and create OH list of properties for agents to refer to and update boardlist

9.Continue to send sms messages to clients when MC is not in the office

GeneralDuties

Real estate administrative perform general office duties.

1. Answer telephones and take messages

2. Welcome guests and offer drinks to office visitors

3. Operatescannersandphotocopiers

4. Manage the website content including off plan pictures, payment plans, videos and descriptions – liaise with developers to source quality visuals

5. Manage stationary orders including business cards, folders, advertising boards

6. Send 30 SMS messages daily to clientele to request properties

7. Manage the company safe and the contents – collect payments from agents via cheques and issue receipts

8. Assist agents with paperwork whenever required including receipts and invoices etc.

9. Manage sales and rentals files to ensure all paperwork is complete before payment is issued. Chase agents to ensure paperwork is filed if items are missing

10. Source office suppliers for medical insurance, annual leave planners, maps stationary etc

11. Manage the company accounts via the Xero Accounting system

12. Manage the company HR records and documents via the Beneple system

13. Co-ordinate with the company PRO to finalise visas and labour cards

14. Log and remind the payee regarding office invoices including DU, DEWA, mobiles, ETISALAT, Cleaning contractors,

15. Manage incoming leads and direct who is due for the next lead that comes into the office via an organized rota system

16. Manage incoming listings and direct who is due for the next lead that comes into the office via an organized rota system

17. Manage landlord rental payments

18. Manage files and information storage systems

19. Compile weekly and monthly leads and listings reports for the directors

20. Manage the Marketing Coordinator

 

 

 

Job Details

Posted Date:2018-05-17
Job Location:Dubai, United Arab Emirates
Job Role:Administration
Company Industry:Real Estate

Preferred Candidate

Career Level:Mid Career

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