Procurement Officer (Marine ) – GULF MARINE SERVICES WLL in Abu Dhabi
Job Purpose: • To provide the highest quality products and services at the earliest time possible, as per company and marine standards • To coordinate activities involved with procuring goods and services, such as raw materials, equipment, tools, parts and supplies. • To confer with vendors to obtain product or service information, such as price, availability, and delivery schedule. • To liaise with all departments to fulfil their purchase requests. Key Responsibilities: The Procurement Officer shall be responsible, but not limited to, the following: • Provides guidance and assistance to staff in all aspects of procurement. • Ensures that all procurement is in compliance with regulations and laws related to procurement practices and in accordance with GMS standard practices. • Prepares technical specifications for request for proposals, including terms and conditions and evaluation criteria. • Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services. • Promotes the Procurement section as an effective resource for addressing Supply Management issues. • Keeps constantly apprised of economic / business situations as they affect purchasing policy; makes recommendations to adequately meet those changing conditions. • Interprets policies and procedures to staff in their need to purchase supplies and services. • Solicits information regarding a variety of commodities by telephone, facsimile, interview or written requests ensuring cost effectiveness commensurate with quality. • Reviews tenders and purchase award documentation with respect to quality, suitability, delivery and pricing. • Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up. • Expedites outstanding purchase orders to ensure delivery requirements are met. • Promotes and develops contact and liaison with the external supplier. • Interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply. • Collects and reports statistics to measure commodity and/or supplier performance. • Prepares reports to ensure compliance with related laws and regulations. • Coordinates and resolves problems with end user departments and suppliers. • Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry. • Assists Shipping and Receiving with shipment /transportation related discrepancies and variances. • Performs other related duties such as special assignments and annual major objectives as required. • Abide with the international and company’s HSE standards. • Observe teamwork. • Work in professional manner and show respect to company stakeholders at all times. • Support the achievement of quality and delivery of excellent performance in the company. • Be creative in continuous improvement and fast resolutions of challenges. • Must be available for support on weekends/holidays as the need arises. • Working longer than regular office hours in providing urgent support. Required Competencies: • With minimum 2 years of general experience preferably within marine environment. • Must have analytical experience, be accurate with numbers and technical details, well organized and exercise sound judgement in decision making. • as in-depth understanding of purchasing procedures and makes appropriate decisions based on this knowledge. • Limited knowledge of MS Office and Ship Manager. • Exposure to marine standards is desirable. • Knowledge and experience in security control reporting is preferred. • Software expertise in Microsoft Excel and Word is essential. • Knowledge in other MS Office package is an advantage. • Ability to deal with people tactfully and effectively. Qualification: • At least a graduate in relevant field of study or equivalent combination of experience and education.
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