SECRETARY – Client of Five Continents in Abu Dhabi
SECRETARY (ADMIN ASSISTANT – II) (BILINGUAL CANDIDATES PREFERRED) Location : Head Office Grade : 9 Basic Function: • Performs a variety of secretarial, stenographic, and specialized general office duties in assigned position. Work Performed: • Carries out reception duties at assigned office. Includes receiving people coming into the office of assigned supervisor, answering queries, and scheduling appointments. Answers and makes telephone calls. Takes down and passes messages as directed. • Takes dictation and transcribes material from shorthand. • Types, proof-reads and distributes a variety of material such as letters, cables, reports and tabulations. Includes entering, amending and retrieving information, and perfuming security copying and archiving of documents. • Handles petty cash if required, and ensures accountability and optimum level of cash availability. • Files correspondence and other records related to the activities of the Division. Maintains and updates files. Establishes and improves own filing system. Requisitions, maintains and distributes office stationery and supplies. • Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed. Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval. • Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes. • Receives sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing Email. Ensures direct delivery of confidential material/mail. • Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc. Minimum Requirement: • Completion of Secondary education, followed by a 1-year course in secretarial work. • 4 years\\’ experience in a related field. • Proficient in operating PC, Facsimile, Photocopier, Telex and various office machines, including working knowledge of prevailing popular application software and spreadsheets. • Ability to type in English and take shorthand at the required Company rates.
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